Companies often relocate when expanding the business or when the current lease ends. Expansion of a business is a good thing but once the business grows, you may need to relocate to a bigger place. Whether you are relocating from a small office to a commercial building or moving from one commercial building to another, moving your business isn’t an easy task. It is quite understandable that businesses make profits when the organization is functioning but during the move, that won’t be the case.
That is why you need to make sure that the whole moving process goes smoothly and efficiently. Here are five efficient tips that will help you achieve that.
Produce a proper and efficient timeline for the whole moving process
Coordination is one of the most challenging tasks of the moving process due to all the furniture and equipment within an office. You need to prepare well in advance how you want the new office to be laid out while remaining under the set budget. Inform your employees at least 4 to 6 months before the move so they can prepare for it as well. Factor in the time for updating the utilities like phone, internet, etc. and for obtaining the necessary permits and licenses. The planning time required for the move will depend on the size of your business and office.
Put your resources in the right places
From preparing the budget for the equipment transportation and movers to planning time for your employees, you need to make sure that you are allocating your resources accordingly. I understand that it might become overwhelming so don’t hesitate to ask an employee or two to help you out.
Hire office relocation team at most a month before the move.
Like I have said before, planning is very important in the relocation process. According to Evolve Relocation team in order for the office move to go smoothly, hire the movers and cleaners 1 to 3 months before the move. You should also make sure to research the companies before making the decision. Make sure that the company can handle your relocation process very smoothly and efficiently.
Inform your vendors about the move 1 to 3 months in advance
When you move to your new office, you don’t want to miss out on important necessities, so it is my advice that let your vendors know in advance so they can update your billing and shipping address.
Update your business information on letterhead, business cards, and website at most a week before
It is imperative that everything is in place before your employees move into the new office so they can adjust to the new place as soon as possible and get back to their usual tasks. Make sure you let the post office and clients know about the move and change the address of business on all the appropriate stuff to avoid the confusion. Visit post office hours to make sure your business goes well even after changing the address.
Relocating does seem like a daunting task but making an office move checklist and adhering to a well-thought-out plan will make the process much easier.