Rental Property Management Tips and Tricks from the Experts

Published On: March 8, 20211 Comment on Rental Property Management Tips and Tricks from the ExpertsTags: , Last Updated: February 8, 20244.1 min read

How you envision your business succeeding depends on the systems you have in place. When you have the appropriate systems behind your business, you can focus on refining and expanding your rental process. So, how does one become a better property manager? You can become an excellent property manager when you understand which skills to hone. This is also coupled with the importance of continued learning. This, however, shouldn’t mean that it’s an easy career choice.

Rental Property Management Tips and Tricks from the Experts

In contrast, property management can be quite demanding. With tenants, property owners, and other employees, you have many responsibilities you need to handle. You’ll also need to maintain a positive balance with every element involved. From being tech-savvy to time-management skills for property management, here are some tips and tricks you can use.


Technology is evolving at a fast pace. As a property manager, this means you need to keep abreast with changing technologies. Tapping into technology gives your business a competitive edge. Whenever you can, consider automating your processes. Pay monthly bills automatically with systems suited for property managers. You can also implement systems that automatically remind tenants to pay their monthly rent or submit a form. Additionally, you’ll need to take charge of your system and ensure it’s working efficiently. Nonetheless, automatic reminders, payments, and emails will significantly lower your workload.


Communication skills go a long way. Not just in your property management career but also in day-to-day life. As a property manager, you’ll be communicating with several parties. This includes tenants, landlords, and other service providers. As such, you need to be available and respond timely to any queries any party may have. To achieve efficiency in this, you need to streamline your communication channels. One way to execute this is to set up templates. Additionally, consider setting up a portal on your company’s website where anyone can easily reach you.

Pre-Screening Tenants

Screening tenants is a time-consuming activity that many property owners agree on. There’s plenty of work to do, and the biggest time sucks come from recurring emails and calls from non-qualified tenants. You might have listed specific criteria in your listing, but they didn’t bother reading it or choosing to ignore it. Sometimes, many don’t even meet your minimum salary threshold, but they still reach out. Fortunately, there’s an easy way to kick out such people. Create a Google Form survey that you can include in your rental listing. Make it mandatory for people to take the survey to be considered.

Understand Legal Terms

As a property manager, you’ll deal with many agreements and contracts about your tenants and properties. You will handle insurance claims if a tenant gets injured. Some will claim legal actions, and you’ll be left wondering where you made mistakes. Ensure you document your interactions with your clients. This also includes the day-to-day business transactions with your clients. These records will be vital if you need to prove something legally. For instance, on insurance claims, only speak to individuals authorized by your insurer.

Rental Property Management Tips and Tricks from the Experts - house

Set the Appropriate Rent Price

To set a realistic rent price, research your market to establish the right market rent price in your location. You want to charge a rental fee that makes sense to your tenants. If done correctly, this can mean the difference between vacancies and attracting good tenants. There are also online applications to help guide your rental rates. When setting your rent price, assess how it affects your financials. After all, this is your primary source of income. First, you’ll need to list your fixed and estimated prices. It’s easier to understand how rent price affects your monthly revenue by comparing expenses to income.

Focus on the Future, Not the “Now”

Start by setting up your long-term strategies and objectives. And yes, we understand dealing with everything in the present-day matters. However, property owners need to consider what’s to come for their business in the future. What’s your end goal? Evaluate your current strategies and assess what you can do to generate better results.

Learn from Others

You can gain immense knowledge by networking and learning from others’ experiences in the property management industry. You’ll always get the best ideas from other property owners. The more you hunger to know more, the better you’ll work as a manager. You don’t necessarily need to learn everything. Just pick up the basics in areas like accounting and digital marketing. Finally, remember to smile and stay positive. You’ll be dealing with many people. Unfortunately, not every encounter will be excellent. Try and maintain a positive attitude even when things spiral out of control. There will be times when you’ll need to be the voice of reason as disputes can quickly get out of hand. You will need to stay organized and updated. Over to you!

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  1. Victoria Addington October 27, 2023 at 8:43 pm

    Thank you for the reminder to learn about local dynamics, such as how easy it is to access shopping and recreational facilities, before considering renting out your property. My sister said that she intends to rent out her vacation home, so I will be sure to get this information along to her. I’ll also see if she can benefit from property management services.

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